Find the best Time Tracking Software
What is time tracking software?Time tracking software is a tool used for tracking the time employees spend on specific tasks during a project. The reports derived from time tracking solutions help project managers plan accurate project schedules. Time tracking tools are a part of the larger software categories of project management solutions and professional se... read more
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The 100% free time tracking software, used by thousands around the world including Tesla, Pizza Hut, Hyundai, the UK'S National Health Service, and Skanska. It's free for unlimited users. Instant facial recognition and GPS allow...Read more about Jibble
Zoho Invoice is a 100% free cloud-based invoicing solution designed to help small businesses with invoicing, tracking expenses and, accepting online payments.Key features include project billing, time tracking, reporting, customiz...Read more about Zoho Invoice
Elorus is an online invoicing, time-tracking, billing and expense management platform. At heart, it is the ideal professional solution for every freelancer, small business and creative agency. Since 2014, Elorus has been working h...Read more about Elorus
King of Time
King of Time
King of Time is a cloud-based solution that offers a comprehensive suite of features and functionalities to ensure the simple management of workforce for managers and HR. Monitor employees, generate reports, receive automated aler...Read more about King of Time
TopTracker is a cloud-based time tracking solution that allows freelancers and teams to track time, send invoices, and receive payments. The software lets users track time from any device, and offers desktop apps for Windows, MacO...Read more about TopTracker
WorkComposer is a time tracking solution that helps organizations track and monitor the working hours of remote and distributed team members. The application allows supervisors to calculate employees’ overtime hours, capture scree...Read more about WorkComposer
Float is a collaborative resource management software for real-time project planning and task scheduling. Features include an intuitive interface, drag-and-drop features, keyboard shortcuts, reports, and analytics, and editing too...Read more about Float
Harvest is a cloud-based time tracking tool designed for businesses of all sizes. The solution provides timesheet and invoicing features for small businesses and freelancers. Key features include time and expense management, team ...Read more about Harvest
ClickUp is a cloud-based collaboration and project management tool suitable for businesses of all sizes and industries. Features include communication and collaboration tools, task assignments and statuses, alerts and a task toolb...Read more about ClickUp
Cloud-based performance management software helps businesses across various industry verticals to assess, analyze, and evaluate team performance. Process all evaluation types from traditional top-down, 360 feedback, real-time f...Read more about AssessTEAM
Project Hours is a cloud-based time-tracking solution that helps businesses monitor teams' project hours, invite members, and handle tasks. It allows staff members to see monitor time spent and generate detailed reports in Excel f...Read more about Project Hours
Time Doctor is a cloud-based time tracking and management solution used by businesses for monitoring workforce productivity. It offers tools for time tracking, web activity monitoring, payroll management and reporting. Time D...Read more about Time Doctor
Zoho Sprints is a cloud-based product roadmap solution for businesses of all sizes. The solution is designed to be used by agile teams and offers features such as user dashboards, reporting, scrum boards, timers and timesheets. Zo...Read more about Zoho Sprints
monday.com is an award-winning work and project management platform that helps teams of all sizes plan, prioritize, manage, and execute their work more effectively. The platform offers solutions for a wide range of use-cases such...Read more about monday.com
Monitask is a cloud-based employee monitoring solution for businesses, freelancers, and contractors. With this solution, business owners and/or managers can access and track employee screenshots, mouse/keyboard activity, online ti...Read more about Monitask
Timely is a project management software, which helps businesses of all sizes allot and schedule tasks to team members and track deliverables to visualize projects. It allows administrators to balance resources across various clien...Read more about Timely
Clockify is a cloud-based time tracking solution designed to help businesses monitor employee productivity, attendance and billable hours. Key features include time audit, reminders, data export, customizable reporting and permiss...Read more about Clockify
Unanet’s ERP solutions are purpose-built from the ground up for Government Contractors, A/E, and Professional Services organizations. 3,100+ organizations utilize the power of the Unanet software to gain insights, make more strate...Read more about Unanet ERP
Twproject is a project management solution designed for small to large businesses across all industries. The solution is available as an on-premise or cloud-based system with mobile apps for Windows phones, Google Android and Appl...Read more about Twproject
BigTime is an online time and billing solution designed to serve professional service firms like accounting, engineering, government contracting, legal and IT services. The integrated solution offers features like time and expense...Read more about BigTime
Popular Time Tracking Software Comparisons
Buyers GuideLast Updated: November 22, 2022
Tracking the time employees spend on a certain task or project is important for many reasons. An obvious one is that it helps project managers create more accurate project deadline estimates.
And while project managers might be able to track time by manually logging hours on Excel sheets, a better way to do this is to use software specifically designed for time tracking.
Time tracking solutions help project managers dodge error-prone, manual methods of tracking time. Additionally, they can analyze generated reports to understand factors that influence employee performance.
That said, there are many time tracking solutions available on the market that differ in functionality, pricing, and deployment. Businesses should carefully evaluate all these factors to ensure that they don't invest in the wrong software.
In this buyer's guide, we'll look at factors that can help businesses in selecting the right time tracking tool.
Here's what we'll cover:
What Is Time Tracking Software?
Common Features of Time Tracking Software
What Type of Buyer Are You?
What is time tracking software?
Time tracking software is a tool used for tracking the time employees spend on specific tasks during a project. The reports derived from time tracking solutions help project managers plan accurate project schedules.
Time tracking tools are a part of the larger software categories of project management solutions and professional service automation software. However, they are also available as stand-alone tools with specific functionalities required for tracking the time employees spend working on projects. These functionalities are discussed in greater detail in the section below.
Time tracking in Toggl
Common features of time tracking software
Time tracking solutions come with a range of functionalities that help businesses not only track employees' performance but also create billable hours reports to be sent to clients.
Below we look more closely at some of these functionalities:
Record the time employees spend on tasks with details such as the type of task and total hours/days spent—categorized by client, project, or other parameters.
View employee time records as a list (traditional timesheet) or on calendars (graphical timesheet). Create workflows allowing employees to send time sheets to managers and other stakeholders for approval.
Reporting and analytics
Generate reports showing time spent on tasks and revenue earned by projects Filter these reports by employee, project type, client, team, or timeline.
Generate invoices based on billable hours to charge clients for services. Automatically calculate amounts based on hours, using multiple billing rates, any discounts, taxes, and other information in the invoice.
While these are the common functionalities of time tracking solutions, businesses should remember that every solution differs in the depth and breadth of functionality.
For instance, some solutions offer mobile time tracking, which would be a useful feature for businesses that need to track the time of their field staff.
What type of buyer are you?
Listed below are the two time tracking software buyer groups, categorized according to their business size. Understanding their key concerns will help you identify and purchase the right time tracking software.
- Small and midsize businesses (up to 1000 employees): A tool's price plays a major role in these buyers' purchasing decisions, as they typically have a smaller software budget than large organizations. As a result, small and midsize business buyers need a solution that comes with low upfront costs and/or an affordable monthly subscription fee.
- Large businesses (more that 1000 employees): These buyers look for a time tracking tool that comes with a broad-range of functionalities, including automatic time capture, multiple billing rates, and overtime calculation. The tool should also be able to integrate with their existing solutions. For example, integration with accounting tools can provide seamless exporting of bills and invoices to keep financial data consolidated in a single solution.
To correctly identify the time tracking tool that suits your business requirements, you should analyze more than just the features and consider additional factors such as deployment options and advanced functionalities.
Here are key considerations every business should keep in mind when purchasing time tracking tools:
- Deployment options: Time tracking solutions come with two types of deployment options: on-premise or cloud-based. The latter option could be particularly favorable for small businesses, as its monthly/annual subscription models mean low or no upfront fees. An additional benefit is that small businesses don't have to worry about data backup and product updates, as the vendor takes care of those. However, for businesses that want absolute control over their data and have an IT team to take care of software upkeep and feature customization, an on-premise tool could be the better option.
- Stand-alone vs. full-suite solutions: Stand-alone time tracking tools are an affordable option for small businesses that want a solution singularly for tracking time spent on tasks and projects. However, time tracking solutions are often offered as a software module within project management and professional services automation (PSA) solutions. The need for such a full-suite solution arises when businesses want a tool that does more than track time and helps with scheduling tasks, tracking expenses, planning project resources, etc.
- Time tracking versus time and attendance tracking tools: A key thing to remember about time tracking tools is that they are not the same as time and attendance tracking solutions, which are used by HR departments to manage employee leave and track their working hours. These solutions come with functionalities that go beyond the scope of basic time tracking solutions, such as vacation/leave management, employee database, and employee scheduling.
- Advanced functionalities: In the last decade, time tracking tools have evolved to incorporate newer digital technologies. For instance, some tools allow you to track the time an employee spends in a particular location by tracking GPS data. This can be a useful feature if you have a field staff, such as on-site technicians and sales agents. Similarly, certain tools allow you to view and automatically track the time employees spend on different activities while working on a project, such as the different websites they visit and applications they use. This may be a required feature if you're managing a team of freelancers.
Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.