Find the best Team Management Software
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Miro is a cloud-based collaboration tool for small to midsize businesses. The solution features a digital whiteboard that can be used for research, ideation, building customer journeys and user story maps, wireframing and a range ...Read more about Miro
monday.com is an award-winning work and project management platform that helps teams of all sizes plan, prioritize, manage, and execute their work more effectively. The platform offers solutions for a wide range of use-cases such...Read more about monday.com
ClickUp is a cloud-based collaboration and project management tool suitable for businesses of all sizes and industries. Features include communication and collaboration tools, task assignments and statuses, alerts and a task toolb...Read more about ClickUp
Wrike is a cloud-based project management platform for teams of 20+ that is suitable for both large enterprises and SMBs. It supports remote work for various teams. This solution comes with Gantt charts, calendars, workload view f...Read more about Wrike
Asana helps teams orchestrate their work at scale—from daily tasks to strategic initiatives. With Asana, teams are more confident, move faster, and accomplish more with less—no matter where they are located or how many different d...Read more about Asana
Confluence is a project management solution that enables organizations to create, collaborate, organize and review project documents. The system offers both cloud-based and on-premise deployment. Confluence’s editor feature a...Read more about Confluence
Lumeer is a visual project, task and team management platform. Users can build tools from basic features. Every project and team is different and needs a customized approach. This is exactly what the platform offers. It lets user...Read more about Lumeer
Planview Clarizen is an award-winning enterprise work management solution for project portfolio management (PPM) and professional services delivery teams. The solution enables PMOs, EPMOs, PSOs, and ESOs to gain real-time visibil...Read more about Planview AdaptiveWork
ProjectManager is an innovative project management software solution designed to help you navigate your project with ease. Say goodbye to roadblocks with features like: project planning, budgeting, time tracking, task and documen...Read more about ProjectManager.com
Intervals combines task management, time tracking and reporting into a single project management platform. It is used primarily by Web design agencies, Web development agencies, other creative agencies, PR firms and IT shops. ...Read more about Intervals
Redbooth is a cloud-based project management, collaboration and communication platform that is focused on serving companies of all sizes in all industries. Redbooth features task management, collaboration, file sharing, time ...Read more about Redbooth
Founded in 2002 and acquired by ProActive Software Ltd in 2003, ProWorkflow is a cloud-based project management and time tracking software that caters to companies of all sizes. ProWorkflow includes all the features of a trad...Read more about ProWorkflow
ProofHub is a cloud-based solution for teams in numerous industries. The solution provides applications for project management, project collaboration, resource management, task management, plus more. Key features include discussi...Read more about ProofHub
Toggl Plan (formerly Teamweek) is a project management solution that helps businesses manage tasks, projects, client requirements and more. The solution comes with a drag-and-drop interface, which allows managers to create/modify ...Read more about Toggl Plan
Slack is a cloud-based project collaboration and team interaction tool designed to facilitate communication across organizations. The solution caters to various industries, including media, research, technology, education, financi...Read more about Slack
Smartsheet is a work execution platform and collaboration tool with a familiar spreadsheet-like interface that helps teams plan, track, and manage projects in real-time. Smartsheet features include a range of project management to...Read more about Smartsheet
Projectplace is a cloud-based project management and collaboration solution that helps organizations in a wide range of industries, such as manufacturing, retail and health care, execute projects and monitor their progress efficie...Read more about Planview ProjectPlace
Binfire is a cloud-based project management, task management, and collaboration solution for small to midsize businesses across various industries. It features task management, interactive Gantt charts, burndown charts, project da...Read more about Binfire
Jira Software is a business process management tool used by agile teams to plan, track and release software. Jira Software supports Scrum, Kanban, a hybrid model or another unique workflow. Jira enables users to create project r...Read more about Jira
OpenProject is an open source project management solution that offers features such as issue tracking, document management, time and cost reporting, and code management. The solution helps users collect ideas and specify proj...Read more about OpenProject
Popular Team Management Software Comparisons
Buyers GuideLast Updated: November 22, 2022
Effectively managing a team of salespeople, marketers, writers, drivers, or any other type of employee requires clear communication, opportunities for collaboration, and a single source of truth for expectations and deadlines.
Team management software combines functionality designed to help managers track the status of projects and the individual employees working on it in a single software suite, without the need to juggle multiple systems and spreadsheets.
Here’s what we’ll cover:
- What is team management software?
- Common features of team management software?
- What type of buyer are you?
- Benefits and potential issues
- Market trends to understand
What is team management software?
Team management software includes features such as project management, time tracking and scheduling, communication tools, and reporting to successfully complete projects and tasks as a team.
In fact, team management systems are essentially a version of project management with a bigger focus on collaboration features to keep teams connected and productive. Businesses can automate the flow of each task, send notifications on upcoming dates, and directly message team members to prevent important steps from slipping through the cracks.
Dashboards also give managers the ability to view all the most important team information on a single screen to understand performance and identify positive or negative trends. With this comprehensive view of the team, managers can make decisions based on actual data.
These systems are growing in popularity in the business world—especially when more employees are working remotely. Specific metrics can be used to more appropriately measure team performance when managers are unable to manage employees in a physical office.
Common features of team management software
|Project management||Create and track short and long term projects that include multiple employees and tasks to complete. A calendar can be used to view important milestone dates, the status of each task, and which tasks are dependent on others.|
|Team communication||Use chat, video, and other methods to communicate with employees and stay up to date on projects and next steps.|
|Time tracking||Track the work of employees based on the time used to complete tasks, then use the data to identify bottlenecks or valuable trends.|
|Workflow management||Optimize your standard workflow processes to boost agility, speed, efficiency, and quality for common tasks. Then share and modify these processes for other tasks.|
|Document management||Manage and retrieve important documents, and attach files that are relevant to a specific task or workflow.|
|Product management||Track the entire lifecycle of a product from ideation to production and marketing. This feature is an optional module often used by manufacturers and food producers.|
|Reporting||Leverage the team performance data to spot trends among employees and understand how to improve productivity and morale.|
What type of buyer are you?
Similar to project or task management tools, team management software is designed for any type of industry where groups of employees collaborate on projects. As the trend of remote work grows, these systems are often used to help track the work and performance of employees outside the office.
As you evaluate systems, determine whether you anticipate needing features that specifically benefit managers of remote teams versus in-office teams. Here are some differences:
- In-office teams can use team management software to help automate workflows and collaboration efforts among individuals. The system serves as a repository for important documents and schedules for project due dates.
- Remote teams can use team management software in the same ways as in-office teams, while also providing managers with the ability to track the performance of employees who are not physically nearby. For example, team management software includes specific metrics to measure productivity and clear milestones in projects to accurately track employee work.
Benefits and potential issues
Many companies that adopt team management software are hoping to improve the productivity of their employees and implement features to more accurately track workers. More specifically:
- Generate accurate performance metrics: Using software to measure performance helps reduce bias and leads to more transparency between managers and employees. Reports can be generated consistently for each employee for clearly defined performance expectations.
- Create a single source of truth for your employees: Teams can use the system as a hub for all workflows and process instructions for various tasks, then use communication features to get feedback or clear up lingering issues.
- Increased productivity: With software doing the heavy lifting of keeping schedules and sending reminders, employees can spend more time being creative and produce quality work.
- Valuable integrations: Team management systems, and other business operations software, typically integrate easily with many other tools—such as accounting, customer service, or manufacturing systems—for a more holistic view of the project.
- Learning curve: Managers and employees will need training to fully understand the functionality and best uses for team management tools. Be sure to evaluate the in-person and remote training services offered by the provider, as well as what is detailed within their support offering.
Market trends to understand
Team management software has been used by large enterprises for many years, but they are now growing in popularity with small companies as well due to the flexibility and low cost of cloud-based software. Three factors help drive this trend:
- Growth of remote work: Businesses around the world are beginning to understand the benefits of allowing people to work remotely, both for business goals and worker morale. Team management tools allow these companies to maintain productivity from remote workers.
- Mobility is a requirement for managers: Along with the increase in remote work, the ability to access all functionality from mobile software is a more common request from buyers today. Most modern systems offer a native app that can leverage the capabilities of mobile devices (such as the camera and GPS), or allow users to access the system via a web browser.
- Complexity of projects: When businesses launch new initiatives, especially in today’s business environment, managing every detail and including stakeholders at the right time can be too much to track on a static spreadsheet. Modern companies depend on team management systems to avoid losing track of these complex projects.