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Tipalti is a cloud-based accounting management solution that helps users automate their accounts payable process. It offers a variety of features, including invoice automation, payment remittance, regulatory compliance management,...Read more about Tipalti
PDFTron SDK is a document generation and management software for individuals and businesses in various industry sectors. Key features include file conversion & sharing, electronic signature, compliance tracking, API, archiving & r...Read more about PDFTron SDK
ABBYY FineReader PDF allows users to convert, edit, and share PDF documents. It is suitable for individuals and businesses. This solution can help teams streamline collaboration on PDF workflows in the workplace. ABBYY FineReader ...Read more about ABBYY FineReader PDF
Powered by AI-based technology, Rossum is an intelligent cloud-based data extraction plugin solution that helps businesses capture required information from invoices, receipts, purchase orders, and bills of lading to streamline ac...Read more about Rossum
Nitro is an electronic signature solution designed to help businesses create, edit, convert, sign, combine, share, review and secure PDF documents on a centralized platform. Professionals can insert text, images, fonts, layouts, l...Read more about Nitro
Wolfram Mathematica is a technical computing solution that provides businesses of all sizes with tools for image processing, data visualization and theoretic experiments. The notebook interface enables users to organize documents ...Read more about Wolfram Mathematica
Grooper was built from the ground up by BIS, a company with 35 years of continuous experience developing and delivering new technology. Grooper is an intelligent document processing and digital data integration solution that empo...Read more about Grooper
Infrrd OCR, by Infrrd is a cloud-based data capturing tool that leverages Optical Character Recognition (OCR) and artificial intelligence algorithms to extract data from unstructured documents. The solution enables users to extrac...Read more about Infrrd
Ready to go digital? Klippa DocHorizon is a cloud-based Intelligent Document Processing solution that helps businesses extract data, convert, classify and verify documents to automate workflows. Our IDP solution goes beyond basi...Read more about Klippa DocHorizon
Hypatos is a document processing solution that helps businesses leverage artificial intelligence (AI) technology and machine learning algorithms to automate data extraction and manage back-office operations. It comes with an appli...Read more about Hypatos
DocDigitizer is a SaaS document management and data capture solution that allows businesses to utilize AI and machine learning technology to analyze documents and capture data from files in multiple formats and layouts. It comes w...Read more about DocDigitizer
OCR Gateway is a data capture and document automation tool that helps businesses optimize document workflows. We are experienced in automating processes across several industries, like logistics, legal, healthcare, life sciences, ...Read more about OCR Gateway
Nanonets OCR is an optical character recognition (OCR) system, which helps businesses leverage deep learning capabilities to digitize documents. Professionals can automate tag generation for images on social media channels and sc...Read more about Nanonets OCR
Scanbot offers a B2B product, the Scanbot Software Development Kit (SDK), enabling enterprises to easily integrate data capture capabilities such as barcode scanning, document detection & scanning, and data extraction functionalit...Read more about Scanbot SDK
The DocuPhase Enterprise Automation Platform delivers document management, workflow automation, and OCR capture tools. The DocuPhase solution is designed for companies of all sizes. It is available in both cloud-based and on-premi...Read more about DocuPhase
ExB is the only Intelligent Document Processing (IDP) solution that works with every document (digital or not, structured like a form or completely unstructured like a report) for every workflow (also the most uncommon ones). Ou...Read more about Cognitive Workbench
TrulySmall Accounting is a financial reporting and accounting solution that is designed to assist small businesses automate and manage bookkeeping tasks. With machine learning technology, employees can categorize and reconcile exp...Read more about TrulySmall Accounting
Anyline develops mobile optical character recognition (OCR) and Barcode technology, which gives businesses the power to read, interpret and process visual information with any mobile device. Anyline scanning solutions integrate ...Read more about Anyline
ITyX is a robotic process automation software that uses artificial intelligence and machine learning algorithms to automate text-based workflows. It offers a digital mailroom module, which lets businesses utilize pre-configured fo...Read more about ITyX
SmartRoby is a solution designed, deployed and maintained by Novelis, an international technology player created in 2017, at the forefront of AI research, specialising in innovative architectures and operational efficiency of busi...Read more about SmartRoby
Imagine that you want to pull some text or data from a graphic or a printed contract—what are your options? Spend time retyping the entire thing and then correcting mistakes? Or simply use a tool that can convert the document into a digital format in several minutes? If you want a tool, then you've landed in the right place.
Optical character recognition software, or OCR software, helps you convert different types of documents such as scanned paper-based documents, PDF files, or images into editable and searchable text.The file can be saved in a new format such as DOC, RTF, XLS, PDF, HTML, TXT, etc. OCR software also allows you to export data directly to office applications such as Microsoft Word, Excel, or Adobe Acrobat.
The entire process of text extraction and data conversion from the original paper document, image, or PDF takes very little time compared to doing it manually, and the final document looks just like the original.
In this buyer's guide, we’ll explain what OCR software is, its common features, its benefits, considerations to take into account when selecting a tool, and the latest trends that software buyers should not miss.
Here's what we'll cover:
OCR (optical character recognition) software is designed to help businesses convert different types of document formats, such as scanned paper documents, PDF files, or images, into editable and searchable electronic data files.
OCR solutions make it possible to recognize text in these documents and images by scanning them, processing content in the documents, and converting them into editable file formats like plain text, or Word or Excel documents. Documents processed with these platforms typically include client forms, invoices, and staff paperwork.
Various teams can use OCR solutions in their day-to-day operations such as accounting, human resources, and data entry teams to obtain important information from mass quantities of paper and digital files.
PDF conversion in OCR Gateway Software (Source)
Below are some common features of OCR software:
Text extraction | Process various documents and image types and extract text from images (JPG, BMP, TIFF, GIF) into editable files. |
Document conversion | Convert documents and images into editable file formats such as plain text, Word, or Excel. |
Data validation | Validate extracted data after the conversion. |
PDF conversion | Convert text and images from your scanned PDF document into editable file formats. |
Data import/export | Import and export files to/from your existing computer system. |
Multiple language support | Support, recognize, and process files in multiple languages with a single OCR tool. |
Document archiving | Electronically archive converted digital documents that can be easily accessed for future use. |
Mobile document capture | Capture text from documents and images using a mobile device and convert pictures to documents or different formats. |
Before evaluating OCR software, it’s helpful to determine your business size and requirements for the tool:
Here are the key benefits of OCR software:
Note: The application selected in this guide is an example to show a feature in context and is not intended as an endorsement or recommendation. It has been taken from sources believed to be reliable at the time of publication.