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Intranet Software
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Hivebrite
Hivebrite
Hivebrite is a cloud-based online community management platform for incubators, businesses, schools, and nonprofits including institutions with limited resources. It helps organizations build brand engagements and opportunities fo...Read more about Hivebrite
tomHRM
tomHRM
tomHRM is a human resource management solution that helps businesses streamline processes related to recruitment, time tracking, employee training, onboarding, and more from within a unified platform. It allows staff members to u...Read more about tomHRM
Blink
Blink
Blink is an intranet solution designed for mobile and field workers in businesses across various industries such as retail, construction, hospitality and more. Key features include calendar management, content management, an emplo...Read more about Blink
IntranetPro
IntranetPro
IntranetPro is an enterprise intranet solution that helps users see various content including events, media, news and documents. IntranetPro provides employees with customized homepages. Employees can see relevant content fee...Read more about IntranetPro
Staffbase
Staffbase
Staffbase is an internal communications solution for users in large and distributed organizations. It enables businesses to connect with their employees via the mobile app or desktop. Users can check corporate news, social walls, ...Read more about Staffbase
Twine
Twine
Twine is a cloud-based intranet solution that offers news and blogs, groups, people directory, knowledge library, file manager, calendar, surveys and workflow builder. Twine’s knowledge library allows users to create content ...Read more about Twine
Unily
Unily
Unily is an employee experience platform that unites enterprises by powering better work for everyone through improved productivity, collaboration and engagement. This cloud-based platform provides meaningful digital experiences t...Read more about Unily
Origami Connect
Origami Connect
Origami by Sharemuch Software is an intranet solution designed for various industry verticals. The solution helps organizations convert their Sharepoint sites into a Sharepoint intranet. Key features include document management, e...Read more about Origami Connect
LS intranet
LS intranet
LS Intranet is a digital workplace that allows employees to communicate and collaborate with each other. The intranet solution allows users to set up their administrative and project management tasks in one centralized location. T...Read more about LS intranet
Jostle
Jostle
Jostle’s employee success platform is where everyone connects, communicates, and celebrates at work. It’s the heartbeat of our own company and has helped employees in over 1,000 organizations easily belong and contribute, anywhere...Read more about Jostle
Noodle
Noodle
Noodle is the all-in-one enterprise platform that removes the stress of working across emails, file servers, task managers, spreadsheets, chats, meetings, etc. Teams that use their Noodle communicate better and are more productiv...Read more about Noodle
Ntranet
Ntranet
Ntranet is employee engagement software that empowers knowledge workers to be more productive and responsive to customer feedback. This learning management system features an integrated dashboard, event planning, policy maintenan...Read more about Ntranet
Intranet Connections
Intranet Connections
Intranet Connections is a cloud-based and on-premise solution designed to help businesses manage internal communications through content sharing, employee connectivity, collaboration and networking. Key features include knowledgeb...Read more about Intranet Connections
MyHub
MyHub
MyHub will allow you to quickly create a beautiful intranet that will transform the way employees connect to information, processes, and each other. With MyHub, benefit from modern intranet features such as pre-built templates, ch...Read more about MyHub
Axero
Axero
Axero is the leading intranet software that unifies teams, accelerates growth, increases productivity and unites employees. With easy-to-use features, integrations with the most on demand systems, and a beautiful, modern interface...Read more about Axero
GreenOrbit
GreenOrbit
GreenOrbit is an intranet solution. It connects an organization’s employees – allowing them to manage documents, control workflows, share content and collaborate in real time. Using a drag-and-drop CMS, users can create pages...Read more about GreenOrbit
Claromentis
Claromentis
Claromentis is an intuitive and interactive business platform that combines intranet apps with productivity tools such as e-forms & workflows, e-learning, and project management, providing your teams with a digital workplace to ca...Read more about Claromentis
Igloo
Igloo
If you’re ready to switch to a cutting-edge intranet to deliver a better employee experience – where communication is a two-way street – and build a culture free of silos, Igloo may be the perfect answer. Igloo’s communications-fo...Read more about Igloo
MangoApps
MangoApps
MangoApps is a unified employee experience platform that combines intranet, training, teamwork, and content management into a single dashboard and workspace. Our user-friendly, infinitely customizable approach fits into the way yo...Read more about MangoApps
Simpplr
Simpplr
Simpplr is a cloud-based intranet solution for various industry verticals. The solution also offers native mobile applications for Android and iOS devices. Primary features include an employee directory, events calendar, user dash...Read more about Simpplr
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Buyers Guide
Last Updated: March 14, 2021If you're reading this, then you're already familiar with the internet—it's the ubiquitous system of interconnected computer networks that lets your computer speak to any number of other computers anywhere around the world. Mostly so that you can look at cute pictures of cats.
An intranet, on the other hand, may have fewer cat photos, but is no less important to a large number of businesses. It's sort of a private and personalized internet that's only available to members of a particular organization.
Most large and enterprise-level businesses have an intranet for internal usage by their employees, so as to make available a wide array of information and resources that are important for both running the business and maintaining human resources (HR).
This buyer's guide will help you determine if your own small-to-midsize business (SMB) could benefit from its own intranet, and how to pick the right intranet software should you need it.
Here's what we'll cover:
What Is Intranet Software?
Common Features of Intranet Software
What Size Buyer Are You?
Key Considerations
What Is Intranet Software?
The general definition of intranet is “a local or restricted communications network, especially a private network created using World Wide Web software." In practice, this means that an intranet is a system used by an organization to keep its resources private, yet still allow its members to access those resources from their own computer.
Think of your business' intranet as the digital version of a company library, wherein you can provide your employees with access to all of the information, files, documents and other important resources that they may need to access as a part of their job or to take advantage of their benefits.
Intranet software, then, is the system that you'll use to create and access this localized, private network. Employees will be able to log into the system either by accessing your office's wi-fi or through a password-protected encryption that they can utilize while at home or on the road; in either case, the security of the network is a key part of the entire system.
However, there's more to intranet software than just a protected, cloud-based storage locker for documents. We'll discuss those other features in the following section.
Common Features of Intranet Software
Below is a table listing some of the most common features of intranet software. Not all vendors will provide the same functions, but these are the most important ones of which you should be aware:
| Encrypted intranet access | Makes sure that only verified employees and others granted access will be able to utilize your intranet system, whether that is through using your localized wifi or through signing in outside of the office via encrypted password. |
| Document management | Provides a repository of documents, files and other content. These can include sales and marketing tools/assets, process documents, content templates, HR guidelines, legal policies and more. By housing these documents on your intranet, you can avoid the hassle of keeping them stored on a third-party server like Google or Box. |
| Dynamic forms | Provides employees with HR forms that allow them to monitor their compensation, check on their benefits and make any necessary changes. Forms that need to be submitted to the HR manager can be routed there through easy one-click submission that makes for a quicker, smoother process for both employee and manager. Some of the most popular HR forms include employee health benefits, expense claims and leave requests. |
| Team workspaces & discussion forums | Allows employees to communicate with one another about shared projects as well as outside/social interests. They not only make collaboration both within and across teams much easier, but can also foster a more positive work environment, particularly if many employees work outside of the office. |
| Search tools | Provides an intuitive, powerful search engine built into your intranet software that will allow your employees to easily find and access the various tools and documents housed therein. |
| Homepages | Offers your employees a set of clear links to the most-used portions of your company intranet, but also serves as a place to showcase important business news, highlight employee performance and further foster company culture. |
The most visually engaging portion of your intranet will typically be the homepage, and intranet software will provide you with the ability to design and launch a page that will be useful and interesting for your employees, such as the one below:
What Size Buyer Are You?
Your intranet needs (and thus your intranet software needs) will vary drastically depending upon the size of your business. We recommend you look for the following features based on the size of your business:
- Micro/small business (1-10 employees): If your business only has a handful of employees, you may not need intranet software at all. At most you will want document management and dynamic forms to create an easily-accessible content repository for all employees.
- Mid-sized business (11-100 employees): At this size you will almost certainly want a company intranet to help you manage documents and forms, and potentially to create team workspaces.
- Large/enterprise-level business (more than 100 employees): At larger organizational levels intranet software is a must-have in order to make it possible to keep your company organized, and for your employees to access documents, forms, and workspaces.
Key Considerations
Other factors to take into consideration when picking the best intranet software for your business include:
- Mobile capability. These days it's vital that employees are able to access important information and documents on their phones. Most intranet software vendors account for this and will provide for mobile access, but you will want to make certain of this before you make a purchase.
- Integration with other software systems. Different stakeholders across your company may require that intranet software integrates with other important systems they use—such as your HR software or your customer relationship management (CRM) software—so also be sure to check that these integrations are possible when choosing the right vendor for you.