Inspection Software

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Capptions is a cloud-based forms automation solution for businesses of all sizes. It allows users to conduct workplace inspections and is suitable for various industry verticals such as manufacturing, engineering and energy. Users...Read more about Capptions

4.58 (26 reviews)


Synchroteam is a cloud-based field service management and scheduling solution that caters to businesses of all sizes in field service industry that includes cleaning services, construction, electrical and HVAC. Synchroteam fe...Read more about Synchroteam

4.43 (58 reviews)

Forms On Fire

Forms On Fire is a mobile app for capturing and dispatching mobile forms such as inspections, audits, safety reports, orders, and many other tasks. Designed for businesses in construction, agriculture, field service management, fo...Read more about Forms On Fire


Falcony is a cloud-based application fit for mobile and tablet use. It can be used by businesses of all sizes. This tool is made to improve facilities/property management. It allows users to customise audit templates and score ran...Read more about Falcony

4.73 (33 reviews)


FrontRunners 2022

MaintainX is a web-based CMMS tool that can be used on mobile devices. It aims to improve workflow completion and strengthen team communication. It can be used by operational teams in small to large businesses. This solution allow...Read more about MaintainX


GoCanvas is a cloud-based mobile business management system suitable for field service companies, including electrical, HVAC, pest control and plumbing. The solution is designed to work on any smartphone or tablet and can also be ...Read more about GoCanvas


Inspectivity is an inspection and asset management software that helps energy, minerals and engineering businesses create custom checklists and inspection forms to record and validate data. Managers can use the inspection dashboar...Read more about Inspectivity

4.77 (13 reviews)


FinishLine is a cloud-based inspection management solution that helps contractors, architects and project managers create work orders and streamline construction processes. It comes with a centralized dashboard, which enables user...Read more about FinishLine

4.45 (29 reviews)

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SmartGov?is a cloud-based and mobile enabled platform that maximizes process efficiencies, reduces operating costs and provides online, self-help tools for your community with configurable forms and templates to manage permit proc...Read more about SmartGov

4.50 (16 reviews)


Formotus is a cloud-based solution that assists businesses of all sizes with form creation and data collection. Key features include workflow management, data storage, compliance management and collaboration. The Formotus pl...Read more about Formotus

3.69 (16 reviews)

Palmtech Home Inspection Software

Palm-Tech home inspection software is a cloud-based solution designed to assist small to large property inspection agencies with the creation of custom inspection reports. Key features include form designing, signature capture, co...Read more about Palmtech Home Inspection Software

4.29 (41 reviews)

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CityReporter is a cloud-based solution that assists local governments and contractors with safety, maintenance, and compliance inspections. It includes inspection management module for building and construction permits, parks and ...Read more about CityReporter

4.17 (12 reviews)


Permit-LV is an on-premise solution that enables small businesses to track and manage inspections across properties. It allows enterprises to inspect buildings to meet requirements, track approvals from departments and approve or ...Read more about Permit-LV

4.70 (10 reviews)

EHS Insight

EHS Insight is a cloud-based environmental health and safety (EHS) and quality management solution. It helps clients track environmental effects, manages security and risks and ensures compliance with requirements. EHS Insight of...Read more about EHS Insight

4.40 (35 reviews)

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Fluix is a no-code, simple-to-use software solution that helps companies to digitize documents and automate routine tasks, all in one place. We solve the pain points of office and field teams who want to deliver faster and gather...Read more about Fluix

4.78 (45 reviews)

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Link Inspect Pro

Link Inspect Pro is a cloud-based inspection management solution that helps small to large enterprises conduct inspections across residential, commercial and industrial properties in compliance with industry standards. It enables ...Read more about Link Inspect Pro

5.00 (4 reviews)

Accela Building

Accela Building is a cloud-based solution that helps small to large government agencies track and manage permit applications of construction projects. Key features include process automation, site inspection management, fee calcul...Read more about Accela Building

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E-Data Now! Inspection Software

E-Data Now! Inspection Software is a quality inspection solution that provides businesses with the tools needed for carrying out inspections including scheduling, audit checklists, questionnaires, real-time data, reporting, mobile...Read more about E-Data Now! Inspection Software

4.20 (5 reviews)

SBN Suite

SBN Inspect is an inspection management software that helps medium to large businesses create custom checklists and forms to capture data and ensure compliance with OSHA, ISO and other regulatory standards. Organizations can use ...Read more about SBN Suite

4.70 (10 reviews)


Operations1 ist the leading Connected Worker Platform for the industry. The B2B software company cioplenu GmbH delivers a cloud platform for employee-led production processes. The solution provides intuitive worker guidance and co...Read more about Operations1

4.45 (20 reviews)

Buyers Guide

Last Updated: November 25, 2021

Whether managing a fleet of taxis, manufacturing a product, or monitoring a supply chain, inspection is a vital checkpoint in every industry and business model.

The first thing that may come to mind when you hear the word "inspection" is a checklist to tick off. In reality, an inspection involves much more than checking boxes—there are workflows to create, tasks to assign, reports to write, and not to mention, a huge volume of data to collect for regulatory compliance and process/product improvement.

You can't do all of the above while also staying one step ahead of your competition if your inspection process still lives on pen and paper. Using a software tool, however, can ensure that inspection doesn't become a bottleneck that slows down your time-to-market.

But, before you set out exploring all the options available there are a few things you need to know, such as the common features to look for and considerations to weigh when choosing a vendor.

We've created this Buyers Guide to detail everything you need to know before making the final purchase decision.

Here's what we'll cover:


What is inspection software?

Inspection software is software that allows users to digitalize all or part of their inspection process, which comprises functions such as managing schedules, conducting timely inspections, creating checklists, and storing and tracking documents. This type of software helps businesses save time, manage compliance, and reduce human effort by automating inspection-related tasks.

Pre-trip fleet inspection using Whip Around


Common features of inspection software

Different vendors offer different features in their inspection software. Selecting the right tool for your business is easier when you know what the common features are and what they do. Here's an overview.

Inspection task management

Create, view, manage, and complete inspection tasks to reduce chances of making manual errors.

Customized inspection templates

Use customizable, built-in templates for specific tasks; add appropriate questions/options to templates.

Offline inspection

Perform inspection activities even when not connected to the internet.

Inspection reminder

Receive alerts about pending/upcoming inspection activities through in-app pop-ups, email reminders, or text messages.

Schedule recurring tasks

Create and schedule recurring tasks. When you complete a task, the software reschedules the task automatically for future inspections.


Create, download, send, and save copies of all your inspection reports for future reference.


What type of buyer are you?

Before you start evaluating inspection software options, you'll want to know what buyer category you belong to. Most inspection software buyers will fall into one of the below categories:

  • Small businesses (1-49 employees): These buyers have simple requirements; they're looking to improve their inspection activities. Most are currently using manual methods, so the transition to an automated tool should be gradual and methodical. They should start with the basic inspection features, such as inspection task management and customized templates.
  • Midsize businesses (50-999 employees): These buyers require additional features because they deal with a relatively higher volume of customers, suppliers, and vendors. They may operate out of multiple facilities and require additional features such as offline inspection, inspection reminder, and recurring task scheduler.
  • Large businesses (1,000+ employees): These buyers benefit by using a single system to handle relative/adjacent functions, which are more granular given the scale of operations. The main benefit is the centralization of data exchange across teams or departments. They can opt for a complete operations management suite that includes inspection as a built-in module.


Benefits of inspection software

While some of the benefits of inspection software may be clear from our discussion above, we've called out the most notable ones below:

  • Speed up daily inspections: The right inspection software can bring down your daily workload significantly. It can reduce the time needed to do all tasks and speed up results.
  • Meet compliance requirements: Depending on your industry, you may have specific regulations that govern aspects such as workplace, environment, or product safety. While the software will help build workflows for necessary inspections and schedule tasks, its centralized data management will ensure that you have all the necessary information to produce when demanded by authorities.


Key considerations

Here are some important things to look out for before you purchase inspection software:

  • Mobile app availability: If you are constantly on the move, then mobile apps can be useful for you. Check whether the inspection software you're considering offers access on mobile devices such as iOS and Android smartphones/tablets. The mobile app will help you perform audit and inspection tasks from any location.
  • Customer support: Ask software vendors if they offer support 24/7, only during business hours, or not at all. Also, ask about available support modes, such as email, phone, or live chat.

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.