Digital Workplace Software

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Robin Powered is a cloud-based scheduling solution that caters to businesses across various industries such as real estate, consumer electronics, marketing, advertising, finance, information technology and more. Key features inclu...Read more about Robin

4.68 (47 reviews)


SnapComms is an Everbridge Company - The only end-to-end critical event management and employee communication solution in the world. Designed with all workplaces in mind, our software bypasses email to inform and engage every empl...Read more about SnapComms

4.78 (9 reviews)


FrontRunners 2022

Miro is a cloud-based collaboration tool for small to midsize businesses. The solution features a digital whiteboard that can be used for research, ideation, building customer journeys and user story maps, wireframing and a range ...Read more about Miro


FrontRunners 2022

ClickUp is a cloud-based collaboration and project management tool suitable for businesses of all sizes and industries. Features include communication and collaboration tools, task assignments and statuses, alerts and a task toolb...Read more about ClickUp


Basaas is a cloud-based digital workplace solution designed to help organizations manage tasks, projects, teams, progress tracking, and more via a unified portal. It is used by businesses in a wide range of sectors including healt...Read more about Basaas

4.78 (9 reviews)


Bitrix24 is an online workspace for small, medium, and large businesses. It features over 35 cross-integrated tools, including CRM, tasks, Kanban board, Gantt chart, messenger, video calls, file storage, workflow automation, and m...Read more about Bitrix24


FrontRunners 2022

Asana helps teams orchestrate their work at scale—from daily tasks to strategic initiatives. With Asana, teams are more confident, move faster, and accomplish more with less—no matter where they are located or how many different d...Read more about Asana


zenphi is a no code workflow automation for Google Workspace. Built on Google for Google, zenphi brings a secure, enterprise grade automation platform with an integrated and easy to use experience to all Google Workspace users. Au...Read more about zenphi

5.00 (11 reviews)


Efectio is an employee engagement platform that increases the company's productivity and makes employees happier. On the Efectio platform, employees are engaged in four approaches: well-being initiatives, team-building, micro-lea...Read more about Efectio

4.67 (6 reviews)


Sofvie is a web-based collaborative intelligence platform designed to enhance communication and risk management in the workplace. The platform offers various tools for data collection, record management, hazard monitoring, custom ...Read more about Sofvie

4.67 (24 reviews)


FrontRunners 2022

Bluescape is a collaboration platform, which helps teams manage projects, edit files and add comments or annotations in customizable virtual workspaces. The platform enables organizations to store files, images, videos, blueprints...Read more about Bluescape

4.29 (92 reviews)

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Jive Interactive Intranet is a cornerstone of the modern digital workplace, a central hub for internal communications, employee collaboration, organizational knowledge, documents and more. Many leading companies worldwide rely on ...Read more about Jive

4.00 (48 reviews)

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Axero is the leading intranet software that unifies teams, accelerates growth, increases productivity and unites employees. With easy-to-use features, integrations with the most on demand systems, and a beautiful, modern interface...Read more about Axero

4.51 (51 reviews)

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Workvivo is the employee communication platform designed to build natural, meaningful bonds between teams, allowing companies to reach and engage their employees in ways that traditional tools simply can’t. It’s your intranet, co...Read more about Workvivo

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Integrify is a low-code, workflow automation platform that helps businesses build automated processes, design dynamic forms, create self-service portals, track performance via reports/dashboards, and review activity audit trails. ...Read more about Integrify

4.55 (20 reviews)

Process Street

FrontRunners 2022

Process Street is a modern process management platform for teams. We help teams share their core processes, then transform them into powerful no-code workflows. Start with employee onboarding to set up new hires for success, then...Read more about Process Street

Learn More is a cloud-based employee communications and business process automation platform that helps organizations connect their entire workforce, from HQ to the frontline, over a single platform. The all-in-one platform brings ...Read more about

4.72 (18 reviews)


Workdeck is a project management software designed to help businesses manage back-office operations including financial management and task execution. Administrators can track the status or progress of work across remote, field-ba...Read more about Workdeck

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An organization’s people are its greatest asset and its biggest investment. For employees to be productive and authentic in a changing world, they want to feel connected to an enterprise’s values, to their colleagues, and to the r...Read more about Interact

4.62 (37 reviews)

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The Hub is a Google Cloud hosted intranet platform and client portal, providing a cost-effective solution for both SME and large enterprise organisations looking to streamline their internal processes and resources, and improve in...Read more about Hub

4.27 (11 reviews)

Buyers Guide

Last Updated: June 08, 2021

Technology is continuously evolving and it has transformed the way we work. The workplace now is not necessarily a physical location that we need to go to. Instead, companies now operate through digital workplaces that can be accessed from anywhere, as long as users have computers and internet connection. This calls for a tool that can help organizations offer collaboration among team members located at different locations.

A digital workplace software system has features that help employees to get work done in the virtual environment. These features could include instant messaging, virtual meetings, and web conferencing.

In this buyers guide, we’ll explain what is digital workforce software, its common features, some considerations to help informed purchase decisions, and the latest trend.

Here's what we'll cover:

What is digital workplace software?

Digital workplace software is a tool that allows businesses to move their work to the collaborative virtual space with features such as instant messaging, video conferencing, file sharing, document management, calendar management, and content management that employees need to work in an online interface.

Digital workplace software allows employees working remotely to effectively collaborate and access files and systems they need. Additionally, digital workplace software helps in project management, issue resolution, business process automation, and employee engagement.

Calendar management in Asana

Calendar management in Asana (Source)

Common features of digital workplace software




Allow employees to connect with each other via instant messaging, video conferencing, web conferencing, etc.

File sharing

Allow users to share files in different formats, such as audio, video, images, or PDFs.

Calendar management

Create, manage, and share multiple calendars on a single platform.

Employee database/directory

Store and find employee information such as names, addresses, and social media accounts.

Content management

Create and update content for the website/intranet.

Document management

Collect, upload, store, and share documents in a central location, making it easier for everyone to access information.


Keep employees updated with the latest news and announcements about the organization.

What type of buyer are you?

The right type of digital workplace software depends on your unique requirements. Consider the following buyer types before making any decision:

  • Small and midsize businesses: Small and midsize businesses typically operate with up to 500 employees and have a small team that manages limited projects. They want to simplify access and collaboration for all their employees and connect data from different sources and devices in a single platform. For this reason, they might want to consider a digital workplace solution that allows their employees to access and view their calendars, email, documents, and other files related to their workflows.
  • Large enterprises: These buyers are large businesses operating in multiple areas and they have large numbers of employees based at different locations and time zones. Because of this, they cannot ignore the collaboration and connection aspect of the business. They would want a digital workforce solution that helps them manage huge projects. They may need a tool that offers additional features such as calendar management, document management, task management, and content curation along with basic communication and file sharing features.

Benefits of digital workplace software

Here are the key benefits of digital workplace software for your business:

  • Collaborative environment: By providing your employees with all the features they need to communicate with the other team members, a digital workplace solution helps you create a collaborative culture in your organization.
  • Automation can save time: Repetitive tasks can take up too much of your employees’ bandwidth thus leaving them bored and stuck. This can be avoided by deploying digital workplace solutions that enable business process automation. Digital workplace software can automate repetitive tasks such as data entry, which can save a lot of time.
  • Cost saving: A digital workplace solution offers a host of capabilities to handle document management, content curation, file sharing, collaboration, and task management. Investing in separate solutions to manage these functions can be very costly. Therefore, deploying a digital workplace solution that offers all these functionalities in one platform can help save extra costs.
  • Centralized information: Organizations with teams distributed across locations and time zones often face issues with remote collaboration. This issue can be resolved by using a digital workplace solution that centralizes content at a single location and reflects updates in real time.

Key considerations when selecting digital workplace software

  • Total cost of ownership: While choosing the digital workplace solution that fits your budget, do not rely solely on what you see as the subscription cost. Make sure to consider the upfront expenses that come hidden along. These could include costs for implementation, support, training, and professional services.
  • Post-purchase support: When working on a digital workplace, you not only need a strong implementation experience but also adequate support and training to make sure the virtual workplace keeps performing optimally. Select a vendor who supports you through the implementation journey and provides sufficient training to help you optimize the value of your solution.

Market trends to understand

  • Application of artificial intelligence (AI) is skyrocketing: Technologies are evolving at a rapid pace, and AI is one such technology that can help your employees work smoothly in a virtual environment. For instance, digital workplace solutions with inbuilt AI-powered chatbots can answer common questions related to internal applications that employees need answers to. These chatbots can also be integrated into other existing applications such as intranets or CRMs and can act as a single point of contact for employees to get their questions answered.

With so many options, choosing the right digital workforce tool can be difficult. If you want a second opinion before making a decision, schedule a free call with our advisors.

Note: The application selected in this guide is an example to show a feature in context and is not intended as an endorsement or recommendation. It has been taken from sources believed to be reliable at the time of publication.