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FrontRunners 2022
Forms On Fire is a mobile app for capturing and dispatching mobile forms such as inspections, audits, safety reports, orders, and many other tasks. Designed for businesses in construction, agriculture, field service management, fo...Read more about Forms On Fire
Process Runner is a robotic process automation software designed to help businesses in the supply chain, IT, manufacturing, finance and other sectors streamline data management processes between Microsoft Excel and SAP. Administra...Read more about Process Runner
Foxtrot by EnableSoft is a cloud-based data entry solution developed for businesses of all sizes. It allows users to automate manual processes and data tasks. It primarily caters to users in banking, insurance, manufacturing, heal...Read more about Nintex RPA
FrontRunners 2022
UiPath is an on-premise data entry and robotic process automation solution designed for businesses of all sizes. The solution allows users to create, deploy and administer automation in business processes. UiPath features UiP...Read more about UiPath
FORM OpX is a field service solution that provides tools that aim to optimize the workflow involved in traditional field service operations. Based on a variety of responses, the system triggers events that are situationally approp...Read more about FORM OpX
ProntoForms offers cloud-based field service software that assists businesses via their web app and mobile interface. Field agents can fill out and submit invoices, work orders, and signatures within the mobile app. One of th...Read more about ProntoForms
Fluix is a no-code, simple-to-use software solution that helps companies to digitize documents and automate routine tasks, all in one place. We solve the pain points of office and field teams who want to deliver faster and gather...Read more about Fluix
Ninox is a cloud-based data entry solution used by small and midsize organizations. The solution helps in building database applications using features such as built-in templates, custom actions, scripting and drag and drop formul...Read more about Ninox
Zed Axis is a transaction tracking solution that enables the import and export of data to and from Quickbooks. The application can be deployed on-premise and caters to all types of industries. Zed Axis supports various format...Read more about Zed Axis
Webticle cell is an on-premise data entry solution offered by Hannda. The solution is used by small and midsize businesses to store, integrate and manage Microsoft Excel spreadsheets and create databases using Excel files. Cloud-b...Read more about Webticle Cell
FastField is a cloud-based data entry solution that helps businesses of all sizes gather data, create forms and collect information via tablets and smartphones. Primary features include question branching, collaboration, version c...Read more about FastField
FrontRunners 2022
AutoEntry is an automated data entry platform designed to help accountants and bookkeepers with automatically capturing all accounting information. AutoEntry reduces time spent on inputting invoices, receipts, expenses, and statem...Read more about AutoEntry
Encapsia is a clinical data suite designed to help organizations streamline capturing, management, and reporting of electronic data in clinical trials. It includes an eSource app, which allows users to gather, validate, and clean ...Read more about Encapsia
UniCourt is a leader in making court data more accessible and useful with our Legal Data as a Service. We provide real-time API access to court data to Fortune 500 companies and AmLaw firms for business development and intelligenc...Read more about UniCourt
FrontRunners 2022
JotForm is a cloud-based form automation solution that enables users to publish online forms and record customer responses. It helps users to generate leads, collect order payments, conduct customer surveys, manage job application...Read more about Jotform
FrontRunners 2022
GoCanvas is a cloud-based mobile business management system suitable for field service companies, including electrical, HVAC, pest control and plumbing. The solution is designed to work on any smartphone or tablet and can also be ...Read more about GoCanvas
Grooper was built from the ground up by BIS, a company with 35 years of continuous experience developing and delivering new technology. Grooper is an intelligent document processing and digital data integration solution that empo...Read more about Grooper
FrontRunners 2022
Capture by RingLead is a cloud-based marketing platform that helps small to large businesses capture and gather lead details from anywhere around the web. Its key features include pipeline generations, sales prospecting, discoveri...Read more about Capture
FrontRunners 2022
Typeform is a cloud-based survey management solution designed for companies of all sizes. It offers survey design, configuration, distribution and analytics within a suite. Typeform features survey design, where users can des...Read more about Typeform
FrontRunners 2022
PhraseExpander is an on-premise data entry solution that helps healthcare professionals capture notes and share them with team members in real-time. The platform allows employees to create standard customer service responses and a...Read more about PhraseExpander
Though computers and software have, on the whole, been a boon to the business world, they come with certain drawbacks. One of the most grueling of those is data entry.
Data entry refers to the process of transferring numbers and figures from printed pages or other sources into your computer system. This can be a tedious, time-consuming task for your employees, and it is one that is particularly error-prone. Multiple hours of work are lost every day to data entry, when they could be better spent by your employees on the issues more central to your business.
This is why data entry software is among the most useful types of systems for your company to purchase and implement. A great deal of different types of software suites, for important office necessities such as customer relationship management (CRM) and project management, will have data entry features and functions. But if your company is too small to utilize those systems, if you have important data outside the purview of those areas or if your business relies on data entry as one of its chief concerns, you might require independent or specialized data entry software.
This Buyer's Guide will help you determine if you require data entry software, what features you might find most useful in that software and what you should ask of vendors when you are looking to purchase.
Here's what we'll cover in order to help you make this important decision:
What Is Data Entry Software?
Common Features of Data Entry Software
What Type of Buyer Are You?
Key Considerations
Almost everyone is familiar with the most commonly used system that could technically be classified as "data entry software"—Microsoft Excel. In addition to allowing you to create charts, calculate data and build interactive dashboards, Excel's user-friendly spreadsheets serve as a data entry solution for a wide variety of businesses.
However, using spreadsheets for your data entry is far from ideal. The amount of time it takes to enter each bit of information by hand can make things extremely tedious and can lead to a large number of errors. In addition, each spreadsheet is stored on one person's computer, and can't be accessed by multiple employees across the company. In many ways, using spreadsheets to enter data is little better than keeping that information in a hard-bound notebook.
More advanced data entry software deals with the problems you'll encounter with simple spreadsheets. Tools within the software can automate some of the most tedious, error-prone tasks. However, different data entry systems will speak to different methods of handling information and thus will automate those tasks in different ways. You'll want to find a system that is right for your business processes, particularly in regards to your business type.
A large amount of data entry software systems specifically address the needs of particular industries. There are different types of data entry software tools for fields such as medicine, accounting and insurance, for example, each of which offers specialized features relevant to that specific type of business and its needs.
Regardless of the industry, though, all data entry software shares a few key features in common, which we'll discuss in the following section.
Electronic forms | Almost all dedicated data entry software will allow you to create custom forms that will ask for the key data you need to have entered into the system. Autofill features can make filling out these forms easier and less repetitive, while they can also be set to check for obvious or common errors. The software will then take the data entered into these forms and convert it into more complicated, classified formats for better storage and analysis. |
Data classification | Once data is entered into your system, it needs to be organized in a way that makes it effective and efficient to use. Data classification tools will do this for you, taking the data that you enter and converting it into a format that will be more beneficial for your future use and analysis. |
Data extraction | Sometimes you aren't just manually entering data, but rather need to take unstructured or poorly structured data sources and turn them into something usable. Data extraction tools can help you with this, by taking that unstructured data and further processing and classifying it so that you can use it in your business. |
Data cleaning | Data cleaning takes an existing set of data (a table, record set, database etc.) and scans through it to search for certain specified errors, inconsistencies and blank spots. |
Data validation | Data validation is a process performed at the time of data entry, ensuring that the data will not need to be cleaned at a later date by validating it as it is initially entered. In practice, this means tools in the system will make sure that you are avoiding common data entry errors so that your data is fully correct and useful for you. |
Scanning | Some businesses need to store visual information as much as they do text-based information. For those companies, specific data entry systems will allow you to scan in images to be stored with the rest of your data. In addition, some advanced software can scan in spreadsheets and other physical data sets and convert/classify them into usable data in your system. |
The mobile data collection page in Repsly
It's hard to think of a business that doesn't require some amount of data entry as a part of its day-to-day operations. As such, this means that there as many types of data entry software buyers as there are types of businesses.
However, regardless of your specific business field, you will likely have different needs based on the size of your business, thus falling into one of the following categories:
Other factors to take into consideration when picking the best data entry software for your business may include: