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FrontRunners 2022

The 100% free time tracking software, used by thousands around the world including Tesla, Pizza Hut, Hyundai, the UK'S National Health Service, and Skanska. It's free for unlimited users. Instant facial recognition and GPS allow...Read more about Jibble

King of Time

King of Time is a cloud-based solution that offers a comprehensive suite of features and functionalities to ensure the simple management of workforce for managers and HR. Monitor employees, generate reports, receive automated aler...Read more about King of Time

4.29 (7 reviews)


Clockify is a cloud-based time tracking solution designed to help businesses monitor employee productivity, attendance and billable hours. Key features include time audit, reminders, data export, customizable reporting and permiss...Read more about Clockify


Bitrix24 is an online workspace for small, medium, and large businesses. It features over 35 cross-integrated tools, including CRM, tasks, Kanban board, Gantt chart, messenger, video calls, file storage, workflow automation, and m...Read more about Bitrix24


Cloud-based performance management software helps businesses across various industry verticals to assess, analyze, and evaluate team performance. Process all evaluation types from traditional top-down, 360 feedback, real-time f...Read more about AssessTEAM


Shifton employee and work scheduling solutions includes features from shift planning to task management, available anywhere and secure. with Shifton you can * plan shifts and breaks * manage vacations * calculate salary * fine-t...Read more about Shifton

5.00 (2 reviews)


Monitask is a cloud-based employee monitoring solution for businesses, freelancers, and contractors. With this solution, business owners and/or managers can access and track employee screenshots, mouse/keyboard activity, online ti...Read more about Monitask


FrontRunners 2022

Calamari is a cloud-based human resources solution that offers two modules: leave management and clock in/out services. The software is suitable for small to midsize businesses in any industry and offers Android and iOS mobile app...Read more about Calamari

Time Doctor

FrontRunners 2022

Time Doctor is a cloud-based time tracking and management solution used by businesses for monitoring workforce productivity. It offers tools for time tracking, web activity monitoring, payroll management and reporting. Time D...Read more about Time Doctor


Timely is a project management software, which helps businesses of all sizes allot and schedule tasks to team members and track deliverables to visualize projects. It allows administrators to balance resources across various clien...Read more about Timely


Ascentis offers a cloud-based human capital management (HCM) suite designed for midsize companies of all industries. It includes HR and benefits, recruiting and onboarding, talent management, time and attendance and payroll. ...Read more about Ascentis

4.17 (52 reviews)

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Zenefits is an all-encompassing HR SaaS platform designed specifically for small to midsize businesses. The Zenefits People Platform includes a robust offering spanning HR, Benefits, Payroll, Well-being and Performance apps that c...Read more about Zenefits

4.20 (799 reviews)

35 recommendations

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Deputy is a cloud-based human resource management (HRM) solution that provides employee management and scheduling functionalities. Deputy's rostering application can calculate overtime and provide capabilities to schedule staff. I...Read more about Deputy

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SutiHR is a cloud-based suite of human resources (HR) applications that enable companies to manage workforce. Key features include personnel tracking, payroll, time and attendance, performance review, employee self-service and on-...Read more about SutiHR

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TimeClick by Hawkeye Technology is an on-premise time and attendance system for small to midsize businesses. The solution serves a wide range of industries including banking, engineering, healthcare, and retail. With TimeClic...Read more about TimeClick

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Celayix Software is a time & attendance and employee scheduling solution designed to assist organizations manage their labor workforce. This business solution is suitable for businesses scaling from a small, single store retailer ...Read more about Celayix

4.67 (21 reviews)

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Paycor creates Human Capital Management (HCM) software for leaders who want to make a difference. Our HCM platform modernizes every aspect of people management, from the way you recruit, onboard and develop people, to the way you ...Read more about Paycor

4.37 (2379 reviews)

50 recommendations

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Asure Time & Attendance

Streamline your time and attendance processes to easily manage time collection, accruals, and employee schedules while staying compliant with FLSA and overtime laws. Effectively manage employees’ time and attendance and track prod...Read more about Asure Time & Attendance

4.00 (4 reviews)

Paychex Flex

Paychex Flex is a human capital management solution that's designed using web-based modular technology and a dedicated service center to help meet the HR needs of employers of any size and industry. With a single login, users can ...Read more about Paychex Flex

4.12 (1284 reviews)

88 recommendations

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Dayforce HCM

Dayforce, provided by Ceridian, is a solution for payroll, benefits, workforce management, human resources, talent management, document management, and analytics. As a single application, Dayforce provides organizations with acces...Read more about Dayforce HCM

4.27 (694 reviews)

15 recommendations

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Buyers Guide

Last Updated: November 22, 2022

What Is Time Clock Software?

Time clock software is a tool that allows organizations to capture employee work hours electronically. While basic time clock software supports clocking in time using computers, there are also more advanced options that allow employees to clock in using mobile devices such as tablets and smartphones.

Approving employee hours in Zenefits

Approving employee hours in Zenefits

Time clock software is available as a stand-alone tool (e.g., TimeClick), but is more often part of a workforce management suite with integrated applications such as personnel tracking and payroll. For example, work hours captured by a time clock application can be automatically entered into an integrated payroll application to calculate accurate wages

If you’re looking into replacing your organization’s time clock system, or are buying one for the very first time, this helpful Buyer’s Guide will take you through what you need to know about employee time clock software and apps before you make a purchase.


Here’s what we’ll cover:

What Is Time Clock Software?
Common Functionality of Employee Time Clock Software
How Much Does Employee Time Clock Software Cost?
On-Premise vs. Cloud-based Time Clock Software
Is This Different From Time and Attendance Software?
Security Features to Look for in Employee Time Clock Apps

Common Functionality of Employee Time Clock Software

Looking at the many employee time clock software options, here are some of the common capabilities you can find:

Clock in and out Track hours with a computer, tablet or smartphone.
Manual time entry Manually enter or change logged hours.
Time tracking See how many hours anyone has worked in a given time period.
PTO tracking Track the accrual and usage of paid time off (PTO).
Payroll integration Use time clock data to calculate accurate wages and overtime pay.
Reporting Generate time and pay reports.

In addition to the features above, some employee time clock platforms have advanced functionality for things like:

  • Job costing
  • GPS tracking for remote workers
  • Employee shift scheduling
  • Labor regulation management

How Much Does Employee Time Clock Software Cost?

The cost of employee time clock software depends on what type of licensing model your vendor uses: perpetual licensing or subscription licensing.

With perpetual licensing, you pay for the software upfront to use it indefinitely. This requires a considerable investment initially, but costs decrease substantially over time. Don’t be surprised to pay $10,000 or more with this model.

With subscription licensing, you pay to use the software on a monthly or annual basis. Your subscription price may be a flat fee, for example, $20 per month, or it could be based on how many employees will use the system—something like $5 per employee per month.

Depending which licensing option you go with, and which deployment option you choose (see below), be sure to budget accordingly. As our Total Cost of Ownership Calculator shows, the costs for each option tends to equal out over time.

Software Advice Total Cost of Ownership Calculator

Software Advice Total Cost of Ownership Calculator

On-Premise vs. Cloud-based Time Clock Software

With time clock software, and most software in general, there are two deployment options that buyers can choose from: on-premise and cloud-based (also known as web-based or software-as-a-service).

On-premise time clock software is hosted internally on your company’s own servers. This deployment model enables you to manage your own data and connect to the system without needing an internet connection. If you don’t have your own servers though, or an IT team to manage them, this option may be impractical.

Cloud-based time clock software, on the other hand, is hosted on the software vendor’s servers and is accessed using a web browser and internet connection. The nice thing here is that the vendor handles all of the hosting, maintenance and upgrade duties. Should your internet connection cut out though, you won’t be able to access your time clock software.

Is This Different From Time and Attendance Software?

When it comes to software products related to managing employee work hours, there are a lot of names that get thrown around, e.g., time clock software, time tracking software, time and attendance software, employee scheduling software.

Don’t fret. Time clock, time tracking and time and attendance software all mean the same thing. All of these systems have functionality for employees to clock in and out and for managers and HR departments to track hours worked.

The one exception is employee scheduling software. These platforms track hours, but they also often include more advanced functionality for things such as shift scheduling, shift switching and schedule distribution. If that sounds more like what you’re looking for, check out this guide to employee scheduling software.

Security Features to Look for in Employee Time Clock Apps

A big reason the employee wall clock has persisted for so long in all of its variations with thumb readers and elaborate passcodes, is simple: You want to be sure your employees are who they say they are, and that they’re actually working between when they clock in and when they clock out. It’s a valid concern. In a 2015 survey, we found 43 percent of employees exaggerate how much time they work during shifts, resulting in substantial payroll losses.

Photo ID clock in with Asure

Photo ID clock in with Asure

When researching employee time clock apps, look out for some of these security features to prevent your employees from committing things such as time theft (when a worker clocks in or out and doesn’t work) and buddy punching (when an employee’s friend clocks in for them):

Possible Security Features in Employee Time Clock Apps

Photo ID Require workers to take a picture when they clock in and out.
Lockout periods Ensure employees can only clock in and out during certain times.
Alerts Receive an email or text when an employee starts late or leaves early.
E-signature Have employees sign with their finger or mouse when they clock in and out.