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Talmundo is a cloud-based employee onboarding solution designed to helps small to midsize organizations manage recruitment and onboarding processes. The platform enables human resources (HR) teams to create a self-service portal f...Read more about Talmundo

4.44 (18 reviews)


Alemira is a digital ecosystem for education and research. Our active learning platform connects, integrates, simplifies learning, and automates processes for educators, researchers, administrators, lifelong and young learners. Ou...Read more about Alemira

5.00 (2 reviews)


Shortlist provides a single, cloud-based platform for organizations of all sizes to source, onboard, manage, review/rate and pay the organization's external workforce, including freelancers and service providers around the world. ...Read more about Worksuite

4.51 (53 reviews)


The fastest way to fast user onboarding Userflow is a user friendly low/no-code builder for onboarding guides and in-app surveys on the market. It allows you to onboard your users better to ensure conversion, adoption and retent...Read more about Userflow

4.90 (10 reviews) is an award-winning work and project management platform that helps teams of all sizes plan, prioritize, manage, and execute their work more effectively. The platform offers solutions for a wide range of use-cases such...Read more about


FrontRunners 2022

Eduflow is a learning management and training platform that helps corporate training providers and higher educational institutes streamline processes related to assignment reviewing, course creation, progress tracking, and more on...Read more about Eduflow

4.76 (25 reviews)


Kissflow is a cloud-based forms automation solution offered by OrangeScape Technologies that automate business processes and tracks performance. It is suitable for business of all sizes and industries. Kissflow helps initiate...Read more about Kissflow

3.84 (32 reviews)

Product Fruits

Product Fruits is an all-in-one product adoption platform for web-based apps. It allows you to onboard users at scale and show them how to derive value from your product. Without any coding or designing. Our powerful feature set ...Read more about Product Fruits

4.87 (30 reviews)


Qualee is a cloud-based employee onboarding and engagement solution. The Qualee console has everything businesses need to build custom journeys, manage content and interact with team members via iOS and Android mobile application...Read more about Qualee

5.00 (15 reviews)


Agrello's platform simplifies everything from document management to digital signatures with all the back-and-forth drafting that happens in-between. When starting and running a business, there is a lot of paperwork that needs to...Read more about Agrello

4.50 (28 reviews)


Deel is a cloud-based payroll and compliance software that simplifies international hiring for businesses of all sizes. With automated onboarding, payroll, and compliance, companies can hire anyone, anywhere in just a few minutes....Read more about Deel

3.61 (28 reviews)


Designed for global workforces, Remote is a complete HR solution that enables businesses of all sizes to onboard, pay, and manage remote employees from anywhere. Remote can manage remote workforces around the work with a global ne...Read more about Remote

4.78 (36 reviews)


Wonderway is a sales coaching software designed to help sales managers create custom sales training content that aligns with the goals of the organization. The solution features interactive video lessons, gamification elements and...Read more about Wonderway

4.81 (16 reviews)


Ascentis offers a cloud-based human capital management (HCM) suite designed for midsize companies of all industries. It includes HR and benefits, recruiting and onboarding, talent management, time and attendance and payroll. ...Read more about Ascentis

4.17 (52 reviews)

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Agile HR

Agile Product Solutions is a cloud-based employee management platform which offers applicant tracking, employee onboarding and performance management modules on an integrated or a standalone basis. Agile’s applicant tracking ...Read more about Agile HR

4.28 (20 reviews)


Zenefits is an all-encompassing HR SaaS platform designed specifically for small to midsize businesses. The Zenefits People Platform includes a robust offering spanning HR, Benefits, Payroll, Well-being and Performance apps that c...Read more about Zenefits

4.20 (799 reviews)

35 recommendations

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Cornerstone Recruiting

Cornerstone's TalentLink solutions skill-based matching creates seamless recruiting experiences for hiring managers, recruiters, and candidates. By leveraging one holistic system to create customizable job reqs and manage and view...Read more about Cornerstone Recruiting

4.07 (73 reviews)

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PeopleGoal is a cloud-based performance management solution for small and midsize companies across multiple industries. PeopleGoal is a configurable solution that can be tailored to your requirements. Core features include goal ma...Read more about PeopleGoal

4.63 (19 reviews)


FrontRunners 2022

Greenhouse is the leading hiring software for growing companies. Thousands of the most successful companies, like DoorDash, Betterment, Wayfair and DocuSign, use Greenhouse to optimize all aspects of their hiring and onboarding. W...Read more about Greenhouse

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FrontRunners 2022

People are complex, but your HR solution shouldn’t be. Namely gives you the resources to make your life easier and your employees happier. With modern, intuitive technology and a world-class team of HR experts, Namely empowers peo...Read more about Namely

4.15 (417 reviews)

21 recommendations

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Buyers Guide

Last Updated: November 22, 2022

What Is Onboarding Software?

Onboarding software is a type of software that helps HR personnel automate tasks such as filing work eligibility and tax documents for new hires, setting up their payroll accounts, checking for errors in documentation, and storing digital copies of signed forms. Onboarding software allows HR personnel to track the entire onboarding process so there are no missed actions.

In a perfect world, new hires would be productive employees on day one. Unfortunately, that’s not the reality. Work eligibility and tax documents need to be filled out and filed, employee handbooks need to be walked through, payroll accounts need to be set up and more. Historically considered a paper-based process, onboarding can be a time-sucking nightmare for human resources (HR) departments, especially during a hiring boom.

Onboarding software offers a digital solution to automate all of the above-listed tasks, and more. Customized workflows can be set up for new employees, at which point the software takes over—walking employees through necessary paperwork, checking for errors, filing to the appropriate regulatory agencies and, finally, storing digital copies for safekeeping. All the while, HR departments can track progress to ensure the onboarding process is quick and painless for both managers and employees.


Here’s what we’ll cover:

Common Functionality of Onboarding Software
Best-of-Breed or Integrated Suite?
Market Trends to Understand
Onboarding Software Pricing

Common Functionality of Onboarding Software

While this can vary by system, here are some typical capabilities you’ll find in onboarding software:

Electronic forms I-9s, W-4s, new employee forms and more—all are digitized for easy replication, transferring, signing and storage.
Online document storage Keeps completed, signed forms in a secure online library to be accessed as needed.
Automated workflows Allows users to set up custom workflows, after which point the software walks new hires through the onboarding process automatically—no human intervention required.
Background checks Many products integrate with major background check providers so users can order drug screenings, skills assessments and more, straight from the platform.
New hire task management Includes progress metrics, task assignment and automated notifications to ensure all parties are on track with onboarding.

Best-of-Breed or Integrated Suite?

Onboarding software can be bought as a best-of-breed product or as part of a more comprehensive integrated suite. In fact, because the onboarding process represents a transition phase and doesn’t fall squarely into the realm of either recruiting or core HR functions (such as personnel tracking and payroll), onboarding functionality can often be found in a variety of different HR software platforms.

For example, applicant tracking systems (ATSs) may have onboarding functionality; human resources information systems (HRISs) and human resources management systems (HRMSs) can have it as well. Some software suites even cover the entire employee life cycle, including recruitment, onboarding and core HR capabilities.

ATS Software Functionality


What kind of onboarding software you choose will depend on your organization’s budget and functionality needs. However, even best-of-breed solutions can be integrated with many other platforms to create a seamless experience for employees and HR departments alike.

Onboarding Software Pricing

Onboarding software is typically priced one of two ways: either as a monthly subscription or as a perpetual license, with pricing generally based on the size of the organization or the average number of employees an organization onboards in a given month.

Perpetual license. The organization pays for the software up front, effectively owning it in perpetuity. With a perpetual license, the software is typically deployed on the organization’s computers and servers. Though organizations pay an upfront fee, they may have to pay annual fees for support, maintenance and/or upgrades.

Subscription. The organizations pays a monthly subscription fee to use the software, which is typically cloud-hosted and accessed through a web browser. Typically the fees for support, maintenance and upgrades are wrapped into the final subscription price, so organizations often have a better idea of what their long-term expenditure on the software will be.

Market Trends to Understand

Keep the following market trends in mind during your search for new onboarding software:

An increased focus on the new-hire experience. As employee engagement becomes an increasingly important concern, more onboarding platforms are now focused on making the process more enjoyable for new workers. Not only do these platforms take care of worker compliance needs, some also have built-in new-hire orientation functionality. Another popular capability allows new hires to message their manager before their first day to get a better idea of expectations. This allows workers to get up to speed quicker, benefiting everyone involved.

Cloud-based deployment. Cloud-based onboarding software is becoming a popular option, as opposed to more traditional on-premise deployment. Cloud-based deployment allows recruiters, HR managers and new hires to access the system from anywhere that has an Internet connection.

Training and performance management integration. In order to make new employees productive as soon as possible, many platforms have functionality to train workers and track goals (or can integrate with other platforms that do). With a clear development plan in place, organizations can better set expectations, and workers can better understand what their progress should look like.