Find the best Fuel Management Systems

What is fuel management systems?

The primary function of fuel management software is to lower a company’s vehicle fueling expenditures. Of course, before any cost can be lowered, it must first be accurately calculated. Fuel management software assists with this as well. It helps companies measure and monitor their fuel costs in a variety of ways, through fuel-use analyses and dash... read more
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WorkWave Route Manager

WorkWave Route Manager is a cloud-based route planning solution that allows delivery and service providers to build routes, track drivers and stay connected. Route Manager enables users to plan around time-windows and customer req...Read more about WorkWave Route Manager

4.26 (62 reviews)

33 recommendations

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Fleetio's suite of cloud- and mobile-based fleet management solutions helps fleets across multiple industries automate fleet operations and manage asset lifecycles. Fleets can manage maintenance, fuel, vehicle inspections, parts, ...Read more about Fleetio

4.74 (180 reviews)

14 recommendations

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Fleet Complete

Fleet Complete is cloud-based fleet management solution for businesses of all sizes. The solution is used in a wide range of industries including oil and gas, government, construction, manufacturing and many more. Fleet Complete o...Read more about Fleet Complete

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Geotab is an end-to-end fleet management solution that is transforming the transportation and logistics industries. From initial asset procurement to organizing end-of-life, Geotab delivers the management features that fleet opera...Read more about Geotab

4.29 (35 reviews)

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Motive, formerly KeepTruckin, builds technology to improve the safety, productivity, and profitability of businesses that power the physical economy. The Motive Automated Operations Platform combines IoT hardware with AI-powered a...Read more about Motive

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Samsara is a cloud-based fleet management solution that offers features such as GPS tracking, trailer tracking, dashboard camera, routing and dispatch, reefer monitoring and more. It is designed to help small and midsize fleet bus...Read more about Samsara

4.13 (253 reviews)

37 recommendations

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AUTOsist is a cloud-based fleet maintenance management solution for businesses of all sizes and types. Key features include maintenance tracking and reminders, inspection checklists, work orders, fuel tracking, parts inventory tra...Read more about AUTOsist

4.66 (120 reviews)

23 recommendations

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IntelliShift is the ONLY fleet intelligence platform that enables businesses with fleets of vehicles and heavy equipment to EASILY access ALL fleet operations data from a single platform. IntelliShift's solutions are designed to ...Read more about IntelliShift

4.49 (82 reviews)

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Omnitracs is a cloud-based fleet management platform that helps organizations manage route planning and vehicle delivery. The solution enables commercial fleet owners to manage six aspects of fleet management: compliance, data and...Read more about Omnitracs

3.76 (38 reviews)

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eTrucks IFTA is a cloud-based fleet management solution that provides a fuel reporting solution for small and midsize fleets. Key features include a fuel tax calculator and International Fuel Tax Agreement (IFTA) reports. The...Read more about eTrucks

4.67 (3 reviews)

Manage Petro

Manage Petro is a cloud-based fleet management solution catering to various businesses in agriculture, fuel and oil and product delivery. The solution offers native mobile applications for Android and iOS devices. Key features all...Read more about Manage Petro

4.67 (3 reviews)


FleetLocate by Spireon, is a GPS-based fleet tracking software that provides actionable business intelligence with real-time monitoring of assets and workforces to enable timely, informed decisions that allow you to optimize resou...Read more about FleetLocate

4.26 (23 reviews)

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Satrack is a fleet management solution for businesses of all sizes. It enables users a full 360-degree view of the fleet’s daily operations with real-time data on fleet metrics such as vehicle health, driver behavior, and fuel con...Read more about Satrack

5.00 (1 reviews)

10 recommendations


Cheaper fuel expenses; lower labor and insurance costs; enhanced staff safety, asset security, and fleet efficiency are all advantages of GPS fleet monitoring and telematics. SM2 empowers fleet managers to reach the promised land:...Read more about SM2

5.00 (3 reviews)

Simply Fleet

Simply Fleet is a cloud-based fleet maintenance software, which helps small and medium businesses efficiently manage their fleet. It optimizes and automates management of fill-ups, services, preventive maintenance, inspections, et...Read more about Simply Fleet

4.50 (20 reviews)

Cargas Energy

Cargas Energy’s software and mobile apps have the tools heating oil, propane, and HVAC companies need to run their businesses, including customer account management, fuel delivery, HVAC service, cylinder exchange, and more. Cargas...Read more about Cargas Energy

5.00 (2 reviews)

iRely i21

iRely’s commitment to customer success has made the company a global leader in digital transformation, providing best-in-class software for commodity management, petroleum distribution, retail, grain operations, and agribusinesses...Read more about iRely i21

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Pulpo is a cloud-based solution that enables businesses to manage fleets, handle logistics, track transportation, monitor maintenance operations, and more on a centralized platform. It allows employees to conduct inspections, conf...Read more about Pulpo

4.89 (19 reviews)


BulkdataPro ERP is a comprehensive fleet management and maintenance with following features, Detailed Asset Register -Job card and Workshop Management -Inventory and Multi-Warehouse Management -Authorisations (Repairs & Maintenanc...Read more about BulkdataPro

4.40 (5 reviews)

Environmental Compliance

Titan Cloud's environmental compliance software helps users in the retail and commercial petroleum industry manage their risk with confidence. This solution includes leak detection and streamlined document management....Read more about Environmental Compliance

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Buyers Guide

Last Updated: November 18, 2022

While costs vary, fleets spend roughly one-third of their operating expenses on fuel. And, while the remaining two-thirds of their operating costs tend to remain relatively stable over the short term, the price of fuel changes daily. Many fleet managers choose to employ fuel management systems to minimize the impact of these two factors on their fleet’s bottom line.

Fuel management applications are included in many fleet management software packages. They are often used in conjunction with route planning and optimization programs, since fuel consumption plays an important role in determining optimum routes and schedules.

Whether you manage a fleet of a thousand vehicles or just need to track fuel consumption for a small team of short-haul vehicles, fuel management software provides the tools you need.

In this Buyer’s Guide we’ll examine fuel management systems in detail and answer the following questions:

What Is Fuel Management Software?
What Functions Do Fuel Management Systems Include?
What Type of Fuel Management Software Buyer Are You?
What Fuel Management Trends I Should Watch Out For?

What Is Fuel Management Software?

Note: The term “fuel management system” is used differently in different industries. Here, we discuss fuel management systems in the context of fleet management. This is different from, for example, the fuel management systems used by fuel distributors and resellers.

The primary function of fuel management software is to lower a company’s vehicle fueling expenditures. Of course, before any cost can be lowered, it must first be accurately calculated. Fuel management software assists with this as well. It helps companies measure and monitor their fuel costs in a variety of ways, through fuel-use analyses and dashboards that visualize fuel-use trends.

Fuel trend analysis screen in Dossier Fleet Maintenance

Fuel trend analysis screen in Dossier Fleet Maintenance

Fuel management systems can be entirely software-based or, with more advanced systems, include specialized hardware that automates some of the tracking and reporting features that support effective fuel management.

There are, for example, apps that integrate with fuel card accounts so that fuel purchase data can be automatically collected. This data can include:

  • Amount purchased
  • Cost per gallon
  • Time of purchase
  • Location

Other systems can integrate GPS data to automatically calculate miles per gallon and other efficiency metrics.

Software-based fuel management systems are sold as on-premise installations or cloud-deployed services and are offered from a variety of vendors in both broad product suites or stand-alone, best-of-breed applications.

Companies looking for solutions that track fuel deliveries across locations or business might be interested in viewing fuel delivery software.


What Functions Do Fuel Management Systems Include?

Fuel management systems include the basic applications required for fuel-use management. They may also include a variety of other applications to support automation and monitoring of fuel management processes. In addition, they may provide tools to integrate fuel management into fleet management platforms.

Fuel estimating Assists in making accurate projections about fuel usage. These can help increase operational efficiency by, for example, estimating usage on a variety of possible new routing scenarios.
Performance tracking Helps companies and fleet managers track performance of individual drivers or specific vehicles, allowing them to take corrective measures.
Route planning Typically found in comprehensive fleet management systems. But because route planning and fuel usage are closely related, some fuel management systems directly incorporate route planning apps.
Fuel card monitoring Assists with tracking, monitoring and updating fuel purchase information from drivers’ fuel cards and fuel accounts.
Alerts and monitoring Customizable alerts which can be programmed to, for example, issue an alert whenever fuel costs rise above a set amount.

What Type of Fuel Management Software Buyer Are You?

In our experience, there are several ways to approach this question, depending on your company’s most immediate priority:

Concerned only with fuel management. If you have a small fleet and your goal is to maximize fuel efficiency, stand-alone fuel management software would be a good place to begin your search. Companies that already have fleet management software but need to add functionality for fuel management can also begin by looking at these stand-alone, best-of-breed fuel management platforms.

Concerned with both fleet and fuel management. If your company is shopping for both fuel management and fleet management systems, then begin your search by looking at the latter. Ideally, you’d save on integration and (possibly) licensing fees by finding one platform, or one vendor, that can address both needs.

Need integration into other business units. Many companies are in the process of “de-siloing” their internal IT infrastructure and looking for platforms that can be used interdepartmentally. If your company is in this boat, then start your search by looking at platforms by the major ERP, SCM or fleet management vendors, or with whichever platform vendor most closely aligns with your company-wide goals.

What Fuel Management Trends I Should Watch Out For?

Here are some recent news reports that cover fuel management trends to keep your eye on. They demonstrate how new technologies and approaches will help companies optimize their fuel efficiency in the years ahead:

Truck platooning can provide additional fuel savings. A new report by NACFE has revealed that truck platooning can lead to a four percent savings on fuel costs. According to the organization, "Platooning combines existing commercial vehicle safety technology with emerging vehicle-to-vehicle communications and autonomous vehicle control technology to electronically 'tether' tractor-trailers together in a convoy formation at highway speeds."

ATA study predicts continued strong growth in trucking. The American Trucking Association revealed its predictions for the future of freight transportation in its "U.S. Freight Transportation Forecast to 2027" report. The report suggests “truckload volumes will grow 2 percent annually between 2016 and 2022 and 1.6 percent per year after that until 2027.” Additionally, volumes shipped by private carriers are expected to grow 2.3 percent per year through 2022.

Trucking firms are choosing fuel efficiency over alternative fuels. The American Transportation Research Institute completed a survey of fuel management strategies used across the nation. It found that truckers and trucking companies prefer increasing the efficiency of their fuel usage over the adoption of more eco-friendly alternative fuels. Lack of availability was cited as a main reason for not preferring alternative fuels.