Higher Education ERP Systems

The overall quality of a higher education institution depends largely on how well it's run. Institutions can concentrate on providing excellent services to students only when their own processes are running smoothly.

A dedicated higher education ERP software system can help eliminate manual intervention in everyday operations. This allows you to focus on ensuring that your students succeed in their academic careers.

We've created this Buyer's Guide to help you better understand how a higher education ERP system works. The guide details everything you need to know before purchasing an ERP solution.

Here's what we'll cover:

What Is a Higher Education ERP System?
Common Features of Higher Education ERP Systems
What Type of Buyer Are You?
Benefits of Higher Education ERP Systems
Key Considerations

What Is a Higher Education ERP System?

A higher education ERP system helps manage business workflows at colleges and universities. It streamlines the flow of information between all business functions and departments within the institution. It also makes it easier to manage interactions with outside stakeholders.

This type of software plays a big role in planning, designing the operations of all academic resources. It automates aspects of the student life cycle and helps faculty members manage their teaching agendas, along with their administrative tasks.

 

Common Features of Higher Education ERP Systems

Vendors in this market offer a variety of functional breadth and depth in their systems. To help you understand these features better, let's look at the common capabilities found in higher education ERP software:

Admissions management	Eliminate manual processes involved in managing student inquiries, application processing and student registration. Integrate email and SMS functionality.
Attendance management	Integrate students' daily schedules and track attendance. Create attendance reports, class rosters and send email/SMS alerts to students.
Tuition/fee management	Create multiple plans for different courses. Enroll students in single or multiple plans, track payments and generate receipts.
Alumni management	Create, maintain and update alumni database. Create online alumni event registration pages to connect with alumni and keep them informed.
Curriculum/course management	Create and manage different courses. Define the sections, credits and number of hours for all courses.
Faculty management	Manage faculty recruitment, faculty profiles and their schedule/workload.
Student information/records system	Create and maintain detailed student profiles. Generate student ID cards with unique barcodes. Integrate student information from all other modules in a central location.
Academic analytics	Get deep insights regarding the activities of students and faculties, e.g., what courses are in high demand.
Student portal	Lets students enroll, register and pay for courses with an easy-to-use online portal.
Certificate/document management	Students, faculty and other staff members can request certificates to be issued. Users can set up system for auto approval, manual approval and rejection of the certificate requests. Documents can also be stored and printed on institute letterhead.
Inventory management	Create and manage a list of items such as books, stationery, computers and lab equipment with serial numbers and vendor details.

Academic analytics in Unit4 CAMS Enterprise Software

To find out which vendors offer specific applications, call our advisors at  (844) 680-2046. They can also help you determine your business needs better by matching the software features to your exact needs.

What Type of Buyer Are You?

Before you start evaluating different higher education ERP systems, you should know the buyer category that best describes you. Most all buyers will fall into one of the following categories:

Small higher education institutes (fewer than 1,000 students). These buyers are focused on day-to-day requirements such as managing student admissions, the curriculum and faculty members. They require a simple higher education ERP system that fulfills these basic needs, but that is capable of scaling up when required.

Such buyers will be more interested in software that offers features such as admission management, curriculum management, faculty management and tuition/fee management.

Midsize higher education institutes (1,000 to 5,000 students). Buyers that fall into this category need more complex functionality and features for managing a large number of students and faculty members.

They should look for software that provides the basic features mentioned above as well as alumni management and a student portal.

Large higher education institutes (more than 5,000 students). These buyers require data integration across all departments and multiple locations. They'll want an ERP suite that consolidates most functions. This allows them to avoid the technical challenges of integrating many disparate applications.

Buyers in this category will require advanced features such as academic analytics and certificate management.

Benefits of Higher Education ERP Systems

Some of the benefits of higher education ERP systems should already be evident. Here's a summary of the most key benefits:

• Increase daily productivity. A higher education ERP system helps administrators accurately organize campus data and reduce time and effort spent on managing the institution. These systems also give administrators access to various data insights for better allocation of resources.
• Connect multiple departments and campuses. This software allows administrators to manage departments, functions or affiliate institutions operating in different locations. It connects all campuses and departments on a single integrated platform to make data access and management more efficient.
• More effective internal communication. Effective communication ensures that your institution runs like a well-oiled machine. A higher education ERP system facilitates smooth communication between students, teachers, administrators, management and parents. It also ensures that all stakeholders are on the same page.

Key Considerations

Keep the following considerations in mind when you evaluate vendors for shortlisting:

• Is the software scalable? You'll need to check whether the software is scalable and will adapt as your institute grows. The software must be compatible with existing systems and able to manage a growing number of users. Also, ask the vendor what to expect as far as an increase in license costs when you add new users and/or modules in the future.
• Does the software support integrations? Check with the vendor whether the software supports integrations with your existing or preferred third-party applications, such as publishing software, a library management system or a content authoring system. Be specific about the types of stakeholders who will be using the software.
• Does the vendor offer customer support? Based on your specific requirements, check whether the vendor offers support 24/7, only during business hours or not at all. In addition, look into all the available support options, such as email, phone or live chat. Also ask the vendor about their average response time to resolve issues.