Food Distribution Software

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NECS entrée is an on-premise ERP solution designed explicitly for food distributors. It offers functionality for inventory management, truck routing, sales management and reporting, and is suitable for both full-line distributors,...Read more about Entree

4.46 (13 reviews)

1 recommendations


Detrack is a powerful delivery management software that lets you track your vehicles live on a map and capture real-time electronic proof of delivery (E-POD) using just our iOS / Android app. Our apps have been translated into 26 ...Read more about Detrack

4.89 (28 reviews)


ERPAG is a cloud-based enterprise resource planning (ERP) solution. It is suitable for small and midsize businesses in various industries, including automobile, retail, education, information technology and more. Primary features ...Read more about ERPAG


Troly brings together the tools needed to run stock, sales and brand the way that is intended. Troly manages warehouse inventory to reduce costs and optimize fulfillment, improves customer communications, and controls product plac...Read more about Troly

4.29 (7 reviews)

Produce Pro Software

Produce Pro is an on-premise and cloud-based ERP solution for midsize to large perishable food growers, distributors and wholesalers. It is suitable for companies that operate in the meat, seafood, floral and produce industries. K...Read more about Produce Pro Software

4.40 (5 reviews)

Aptean Food & Beverage ERP bcFood Edition

bcFood by Beck Consulting is an enterprise resource planning system designed specifically to meet the needs of both small and large food manufacturers, processors, and distributors. bcFood is built on Microsoft Dynamics NAV a...Read more about Aptean Food & Beverage ERP bcFood Edition

4.13 (4 reviews)

EIC Software

EIC Software is designed exclusively for the food and beverage industry, offering an integrated suite of applications to meet the dynamic needs of food distribution and processing industry.The software is Windows-based and can run...Read more about EIC Software

2.33 (9 reviews)

Accolent ERP

Accolent ERP by ADS Solutions is a hybrid enterprise resource planning (ERP) solution that caters to businesses in the SMB market and helps them to integrate data and processes across departments and locations. Accolent ERP's...Read more about Accolent ERP

4.60 (5 reviews)

3 recommendations


Fishbowl is the #1 manufacturing and warehouse inventory management software! Its powerful inventory control system gives your small or midsize business the exact tools needed to transform your inventory management and scale your ...Read more about Fishbowl

4.16 (787 reviews)

53 recommendations

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Aptean Food & Beverage ERP JustFood Edition

Aptean offers enterprise resource planning (ERP) solution to food and beverage manufacturers and distributors. The solution is designed to address the challenges of organizations in the food and beverage industry, with a suite of ...Read more about Aptean Food & Beverage ERP JustFood Edition

4.50 (14 reviews)

Now Commerce

Now Commerce is a cloud-based e-commerce tool for QuickBooks. Available are a customer portal, a sales representative portal, order imports, and a warehouse integration module. The modules can be purchased separately or bundled to...Read more about Now Commerce

4.92 (26 reviews)

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BlueCart offers a cloud-based wholesale procurement solution for buyers in the hospitality industry. The solution is suitable for restaurants, food chains, cafes and hotels of all sizes. It enables restaurant owners to send orders...Read more about BlueCart

4.29 (28 reviews)

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Infor M3

The unpredictability of global events is driving businesses across industries to prioritize investments in cloud-based technology that unlocks business transformation, reduces costs, improves productivity, and addresses labor shor...Read more about Infor M3

4.37 (30 reviews)

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GoFrugal POS is a hybrid point of sale (POS) solution that helps retailers across various industries, to manage their distribution and billing routines and automate financial transactions. The solution can be deployed either on-pr...Read more about GoFrugal

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bMobile Route

bMobile Route is a distribution solution that enables businesses to manage sales and delivery operations through demand forecasting, route optimization and more. It helps users create invoices, receive payments via cash, cheque or...Read more about bMobile Route

4.00 (3 reviews)

FreshByte Software

FreshByte is a distribution solution designed to help small to large enterprises streamline processes related to purchasing, manufacturing, order entry and more. It comes with an inventory control module, which allows authorized p...Read more about FreshByte Software

4.00 (9 reviews)


Averiware offers an integrated cloud-based enterprise resource planning solution. Key features include accounting and financial management, customer relationship management, salesforce automation, , supply chain management, and hu...Read more about Averiware

5.00 (4 reviews)


iNECTA is a provider of ERP software partnered and powered by Microsoft Dynamics 365. Specializing in multiple industries, iNECTA’s solutions are catered to fit the needs of small to medium sized businesses specifically. iNECTA Fo...Read more about iNECTA Food

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1 recommendations

Food One

Food One powered by the SAP Business One application is a manufacturing software providing control over manufacturing operations by increasing visibility into the supply chain, automating key production processes, and tracking com...Read more about Food One

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1 recommendations

Certus Food ERP

Certus Food ERP software integrates data, production processes, and departments into an innovative and easy-to-use cloud ERP software. Certus Food ERP solution gives manufacturers a high level of visibility and control over the pr...Read more about Certus Food ERP

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Buyers Guide

Last Updated: November 23, 2022

The wholesale food distribution industry presents a variety of unique challenges, particularly regarding transportation, supply chain traceability and storage requirements. Frozen food distributors face concerns that are entirely different from those encountered by fresh produce or seafood distributors, and full-line food service distributors may face virtually all of those concerns.

For this reason, highly specialized solutions have evolved in this market niche. Software that works for a distributor of snack foods may not work for a distributor of fresh foods. We’ll look at the different types of solutions on the market to help you make an informed decision.

Here's what we'll cover:

What Is Food Distribution Software?
Common Features of Food Distribution Software
Evaluating Food Distribution Software

What Is Food Distribution Software?

Food distributors don’t just use one type of application in the back office—they use many. As such, the term “food distribution software” isn’t so much a name for a software category as it is for a diverse group of applications that assist with everything from ingredient costing (for food distributors that are also involved in manufacturing) to dynamic expiration date calculations based on data from sensors installed in refrigerated trucks.

Essentially, software applications for food distributors fall into the categories of supply chain management (SCM) software. Food distributors have the option of purchasing standalone applications for different supply chain needs, or investing in an ERP system, which includes various SCM applications along with other standard business applications like CRM and HR modules.

In particular, food distributors should consider investing in a distribution ERP system. ERP vendors have specialized their solutions around a variety of industry verticals, e.g., manufacturing and retail. Distribution ERP systems are pared-down solutions that eliminate modules distributors won’t need while adding flexibility in areas like order management and warehouse management.

Moreover, food distributors in industries dealing with fresh and highly perishable foods should examine ERP systems focusing on food traceability, i.e., tracking inventory as it moves from one link in the supply chain to the next.

These systems ensure that your inventory can be tracked upstream, back to your own suppliers, and downstream to the retailers’ shelves where it ends up. The FDA mandates that you at least be able to track inventory one link up or down in the chain in the case of a recall, but end-to-end traceability can inspire consumer confidence and help with damage control in a devastating recall scenario.

We provide a more thorough explanation of the technological requirements for and benefits of supply chain traceability in our report on lot tracking with distribution ERP systems.

Companies focused on the consumer packaged goods industry might be interested in exploring CPG software options.

Common Features of Food Distribution Software

The supply chain applications with which food distributors should be particularly concerned are warehouse management, transportation management and order management.

Food distributors should look for these features when evaluating SCM applications or ERP suites:

Lot number tracking A food inventory management system includes lot tracking, which can integrate with barcode scanning or radio frequency identification (RFID) implementations to note when and where certain items were delivered, which will be particularly useful during a recall.
Expiration date tracking Solutions appropriate for food distributors should include the ability to track expiration dates and also to associate expiration dates with lot codes.
FEFO/FIFO “First-expired, first-out” (FEFO) and “First-in, first-out” (FIFO) are two inventory rotation methodologies commonly used in food distribution. FEFO means that products closest to expiration are rotated out of inventory first, and FIFO means that products received first are rotated out first. Both are useful in food service, with FEFO being more accurate on average. Make sure that your warehouse and/or inventory management system supports these methodologies for inventory rotation, since they’re also used for accounting. For instance, a WMS can use FEFO to direct order picking.
Refrigerated zones/bulk storage etc. for warehouse slotting Food warehouses are set up differently from normal warehouses, so you’ll need flexibility when it comes to slotting (i.e., defining where inventory will be stored in your warehouse). In particular, look for features like bulk storage and refrigerated zones.
Catch weight management Since weight and quantities vary tremendously, a food distribution program needs the ability to track the weights of meat and produce throughout the delivery and distributor cycle and tie those to the ordering and accounting systems.
Delivery management Delivery management modules offer intelligent routing procedures that result in faster delivery times. Distributors also need to incorporate special transportation requirements, including refrigeration and handling care.
Ingredient traceability Businesses involved in the manufacturing as well as the distribution of food will need capabilities to track the ingredients that make it into products as well as the finished products themselves. Such systems are still quite specialized, and are largely the province of niche vendors.

As part of a broader enterprise resource planning (ERP) suite, top food distribution software can also oversee the general ledger and accounts receivable, providing real-time reports of order entry, purchasing and pricing levels. As we’ve seen, an ERP system will also be necessary to ensure end-to-end traceability with regard to lot numbers, expiration dates etc.

The FDA is currently at work on defining traceability standards across the food industry, so now is the time to get a jump start on competitors by investing in an ERP system up to the challenge.

Evaluating Food Distribution Software

Like most industries, food distribution has been directly affected by globalization and economies of scale, not to mention environmental concerns. So although international exporting and importing in today's advanced systems is easier than it ever has been, a trend toward “locally sourced” operations has encouraged more organizations to shift into these arenas. Food distributor software provides businesses with the advanced functionality needed to manage the specific complications of international distribution networks—as well as more effectively reorganize through decentralization and the growth of regional food hubs.

Regional operations can particularly benefit from the ability of automated systems to help with increasingly complex tasks. Since these systems are expensive and the market is highly competitive, new products are seeking to capture business from smaller sources, offering specific functionality at more affordable prices.

Specific questions to ask when evaluating food distribution ERP software include:

  • Do you need an on-premise client/server deployment, or are you looking for a cloud deployment?
  • Will you need a system that offers reverse logistics for returns management?
  • Can the system manage the unique regulatory compliance for your particular market?
  • If your organization distributes to manufacturers, will the system provide the necessary kitting and assembly functionality?
  • Are you involved in manufacturing as well as distribution? If so, what level of ingredient traceability do you need from your solution?